5. Pre-Event Tours and Post-Event Tours
Pre-Event Tours and Post-Event Tours are offered by the respective host destinations. If you are accepted as a Hosted Buyer by the Event Team and if you have indicated your interest for a Pre-Event Tour and/or Post-Event Tour in your application, the respective host destinations you selected will be notified of your interest by the Event Team. Should you be approved for a Pre-Event Tour and/or Post-Event Tour, the following Terms and Conditions will apply:
5.1 Hosted Buyers are accepted for Pre-Event Tours and Post-Event Tours by the host destinations based on whether they meet the host destinations’ criteria, as determined in the sole discretion of the respective host destinations. The host destinations decisions are final. All Pre-Event Tours and Post-Event Tours are subject to a qualification process – registering an interest in the application does not guarantee a place on the Pre-Event Tour or the Post-Event Tour.
5.2 Travel to and from ibtm america to the Pre-Event Tour and Post-Event Tour is co-ordinated by ibtm america and the host destination.
5.3 Accommodation and the full Pre-Event Tour and Post-Event Tour itinerary is the sole responsibility of the host destination for the duration of the trip.
5.4 Cancellation: In the event you cannot participate in a Pre-Event Tour or Post-Event Tour for which you were selected, you must notify the Event Team by an email to firstname.lastname@example.org as soon as practicable.
5.5 A cancellation received by the Event Team on or prior to 3rd of May, 2017 will not incur a cancellation fee unless Pre-Event Tour or Post-Event Tour travel arrangements have already been agreed and confirmed by the Event Team and host destination. If such travel arrangements have been confirmed by the Event Team and host destination, the cost thereof will be charged to the Hosted Buyer.
5.6 A cancellation received by the Event Team after 3rd of May, 2017 shall incur a cancellation fee payable to the host destination to cover the travel and accommodation costs incurred by it up to the date of cancellation, and the Hosted Buyer will be advised. Cancellations will incur a cancellation fee of $500-$1000USD depending on the Post-Event Tour you are attending in addition to the ibtm america cancellation fee of:
- $500USD for United States, Mexico, Canada (air)
- $1500USD for Europe, Asia/Pacific, South America
Hosted Buyers who provide a valid medical reason (with a medical certificate) for not attending the Event may have the fee waived.
5.7 If you have a cancellation fee for your Pre-Event Tour or Post-Event Tour, this fee will be charged in addition to the ibtm america cancellation fee and this must be clearly displayed on all Pre-Event Tour or Post-Event Tour itinerary and documentation. Cancellation fees will be charged directly by ibtm america to the Hosted Buyer’s credit card on file and the host destination will be reimbursed by ibtm america after the Event.
5.8 Regardless of when a cancellation is received by the Event Team: if a Pre-Event Tour or Post-Event Tour cancellation by Hosted Buyer requires flights to or transfers from ibtm america to be revised by the Event Team to accommodate the Hosted Buyer’s new plans, all costs of such flight and transfer revisions shall be the sole responsibility of Hosted Buyer and shall be charged to the Hosted Buyer by the Event Team as an additional cancellation fee.